Free Invoice Template for Painters & Decorators
Prep work is half the job but invisible in the finish — which is exactly why it belongs on the invoice. Bill surface prep, paint and labor separately so customers understand the price and can't compare you to a roller-only quote.
Document type
From (you)
Bill to (client)
Invoice details
Line items
$380.00
$1,450.00
$340.00
$270.00
Tax, discount & notes
Payment follow-up
Copy a ready-to-send reminder using this invoice's client, balance and due date.
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Logo
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Your business name
Invoice
INV-202608-001
Billed to
Client name
Issue dateAug 10, 2026
Due dateAug 24, 2026
CurrencyUSD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Surface prep — patching, sanding & masking (3 rooms) | 1 | $380.00 | $380.00 |
| Interior painting — walls & ceilings, 3 rooms (2 coats) | 1 | $1,450.00 | $1,450.00 |
| Paint & materials — premium washable matte, 8 gal | 1 | $340.00 | $340.00 |
| Trim & door painting (per unit) | 6 | $45.00 | $270.00 |
Payment terms
Payment due within 14 days
Billing tips for painters & decorators
- Itemize prep work on its own line — it's what separates your quote from a cheaper bid, and customers only value what they can see billed.
- Name the paint brand, product line and sheen on the materials line; it prevents 'why so expensive' questions and helps with future touch-up matching.
- State the number of coats included and price extra coats or color changes as add-on lines agreed before the second coat goes on.
Painter invoicing FAQ
What should a painter invoice include?
A painter invoice commonly includes your business and client details, an invoice number, issue and due dates, itemized services, applicable tax or discounts, the amount due and agreed payment terms. This template provides fields for those basics, but local and client-specific requirements can vary.
Can I change the sample line items in the painter template?
Yes. The pre-filled line items are editable starter examples for painters & decorators. Change the descriptions, quantities and rates, add or remove rows, and the totals recalculate automatically.
When should painters & decorators send an invoice — before or after the work?
It depends on the agreement. You can invoice on delivery, at agreed milestones or on a recurring schedule. For a larger or new-client project, a deposit and balance schedule can be agreed in writing before work starts.
Do painters & decorators need to charge tax on invoices?
That depends on where you are registered, what you sell and the rules that apply to you. If tax applies, enter the appropriate rate so it appears separately in the totals. If you are unsure, check official local guidance or ask a qualified adviser; the template supports both taxed and tax-free invoices.
What can I do if a client doesn't pay my painter invoice on time?
Start with a polite reminder that includes the invoice and asks when payment is expected. If it remains unpaid, follow the escalation steps, late-fee terms and remedies already agreed in your contract, while checking any rules that apply in your location.