Free Invoice Template for Real Estate Agents
Commission statements, referral fees and marketing cost recoveries all need paper trails at closing. Invoice brokerages, builders and referral partners with the property, the agreed rate and the math spelled out.
Document type
From (you)
Bill to (client)
Invoice details
Line items
$10,500.00
$2,100.00
$650.00
Tax, discount & notes
Payment follow-up
Copy a ready-to-send reminder using this invoice's client, balance and due date.
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Your business name
Invoice
INV-202608-001
Billed to
Client name
Issue dateAug 10, 2026
Due dateAug 24, 2026
CurrencyUSD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Sales commission — 128 Maple Ave (2.5% of $420,000) | 1 | $10,500.00 | $10,500.00 |
| Referral fee — buyer referral to partner agent (25% of side) | 1 | $2,100.00 | $2,100.00 |
| Staging & professional photography (recoverable per listing agreement) | 1 | $650.00 | $650.00 |
Payment terms
Payment due within 14 days
Billing tips for real estate agents
- State the property address, sale price and commission percentage on the line itself — title companies and brokerage accounting won't process a bare lump sum.
- Invoice referral fees agent-to-brokerage, not agent-to-agent; most jurisdictions require commissions to flow through the broker.
- If your listing agreement lets you recover marketing costs on a withdrawn listing, itemize each cost with dates — that clause is only enforceable with receipts.
Real estate agent invoicing FAQ
What should a real estate agent invoice include?
A real estate agent invoice commonly includes your business and client details, an invoice number, issue and due dates, itemized services, applicable tax or discounts, the amount due and agreed payment terms. This template provides fields for those basics, but local and client-specific requirements can vary.
Can I change the sample line items in the real estate agent template?
Yes. The pre-filled line items are editable starter examples for real estate agents. Change the descriptions, quantities and rates, add or remove rows, and the totals recalculate automatically.
When should real estate agents send an invoice — before or after the work?
It depends on the agreement. You can invoice on delivery, at agreed milestones or on a recurring schedule. For a larger or new-client project, a deposit and balance schedule can be agreed in writing before work starts.
Do real estate agents need to charge tax on invoices?
That depends on where you are registered, what you sell and the rules that apply to you. If tax applies, enter the appropriate rate so it appears separately in the totals. If you are unsure, check official local guidance or ask a qualified adviser; the template supports both taxed and tax-free invoices.
What can I do if a client doesn't pay my real estate agent invoice on time?
Start with a polite reminder that includes the invoice and asks when payment is expected. If it remains unpaid, follow the escalation steps, late-fee terms and remedies already agreed in your contract, while checking any rules that apply in your location.