Free Invoice Template for Notaries
State-capped notarization fees, travel charges and loan signing packages each follow different rules — and mixing them up on one vague line is how notaries get complaints. Itemize each act, each stamp and the mileage, and your invoice reads like the journal entry it mirrors.
Document type
From (you)
Bill to (client)
Invoice details
Line items
$60.00
$40.00
$150.00
$25.00
Tax, discount & notes
Payment follow-up
Copy a ready-to-send reminder using this invoice's client, balance and due date.
Payment reminders are included with Pro.
Theme
Pro themes require a license — pick one to see the upgrade options.
Logo
Live preview
Your business name
Invoice
INV-202608-001
Billed to
Client name
Issue dateAug 10, 2026
Due dateAug 24, 2026
CurrencyUSD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Notarial act — acknowledgment (per signature) | 4 | $15.00 | $60.00 |
| Mobile notary travel fee — within 20 miles | 1 | $40.00 | $40.00 |
| Loan signing package — full refinance document set | 1 | $150.00 | $150.00 |
| After-hours appointment surcharge (evening/weekend) | 1 | $25.00 | $25.00 |
Payment terms
Payment due within 14 days
Billing tips for notaries
- Separate the state-capped notarization fee from travel and convenience charges — regulators cap the act, not the trip, and a blended line looks like overcharging.
- Count and bill per signature and per stamp, matching your notary journal exactly; if the invoice and journal ever disagree, the journal wins and you look sloppy.
- For loan signings, invoice the signing service (title company or lender), not the borrower — and reference their order number so their accounts payable can match it.
Notary invoicing FAQ
What should a notary invoice include?
A notary invoice commonly includes your business and client details, an invoice number, issue and due dates, itemized services, applicable tax or discounts, the amount due and agreed payment terms. This template provides fields for those basics, but local and client-specific requirements can vary.
Can I change the sample line items in the notary template?
Yes. The pre-filled line items are editable starter examples for notaries. Change the descriptions, quantities and rates, add or remove rows, and the totals recalculate automatically.
When should notaries send an invoice — before or after the work?
It depends on the agreement. You can invoice on delivery, at agreed milestones or on a recurring schedule. For a larger or new-client project, a deposit and balance schedule can be agreed in writing before work starts.
Do notaries need to charge tax on invoices?
That depends on where you are registered, what you sell and the rules that apply to you. If tax applies, enter the appropriate rate so it appears separately in the totals. If you are unsure, check official local guidance or ask a qualified adviser; the template supports both taxed and tax-free invoices.
What can I do if a client doesn't pay my notary invoice on time?
Start with a polite reminder that includes the invoice and asks when payment is expected. If it remains unpaid, follow the escalation steps, late-fee terms and remedies already agreed in your contract, while checking any rules that apply in your location.