Free Invoice Template for Security Guards & Patrol Services
Static posts bill by the guard-hour, patrols bill by the round, and event work bills by the head count — all with overtime and holiday multipliers layered on top. Itemize hours by post, date and rate class, and property managers approve without auditing your timesheets.
Document type
From (you)
Bill to (client)
Invoice details
Line items
$1,120.00
$700.00
$840.00
$112.00
Tax, discount & notes
Payment follow-up
Copy a ready-to-send reminder using this invoice's client, balance and due date.
Payment reminders are included with Pro.
Theme
Pro themes require a license — pick one to see the upgrade options.
Logo
Live preview
Your business name
Invoice
INV-202608-001
Billed to
Client name
Issue dateAug 10, 2026
Due dateAug 24, 2026
CurrencyUSD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Unarmed guard — static post (per guard-hour) | 40 | $28.00 | $1,120.00 |
| Mobile patrol — nightly property checks (per week) | 4 | $175.00 | $700.00 |
| Event security — 4 guards, 6-hour shift (guard-hours) | 24 | $35.00 | $840.00 |
| Holiday coverage premium (1.5x differential) | 8 | $14.00 | $112.00 |
Payment terms
Payment due within 14 days
Billing tips for security guards & patrol services
- Break hours out by post, date and shift on the invoice — a single 'security services: 160 hours' line is an invitation for the client to request your scheduling records.
- Put overtime and holiday differentials on their own lines at the contracted multiplier; burying them in a blended rate makes every December invoice look like a mistake.
- Invoice weekly or bi-weekly, not monthly — you're paying guards every Friday, and a Net 30 monthly invoice makes you the client's payroll lender.
Security professional invoicing FAQ
What should a security professional invoice include?
A security professional invoice commonly includes your business and client details, an invoice number, issue and due dates, itemized services, applicable tax or discounts, the amount due and agreed payment terms. This template provides fields for those basics, but local and client-specific requirements can vary.
Can I change the sample line items in the security professional template?
Yes. The pre-filled line items are editable starter examples for security guards & patrol services. Change the descriptions, quantities and rates, add or remove rows, and the totals recalculate automatically.
When should security guards & patrol services send an invoice — before or after the work?
It depends on the agreement. You can invoice on delivery, at agreed milestones or on a recurring schedule. For a larger or new-client project, a deposit and balance schedule can be agreed in writing before work starts.
Do security guards & patrol services need to charge tax on invoices?
That depends on where you are registered, what you sell and the rules that apply to you. If tax applies, enter the appropriate rate so it appears separately in the totals. If you are unsure, check official local guidance or ask a qualified adviser; the template supports both taxed and tax-free invoices.
What can I do if a client doesn't pay my security professional invoice on time?
Start with a polite reminder that includes the invoice and asks when payment is expected. If it remains unpaid, follow the escalation steps, late-fee terms and remedies already agreed in your contract, while checking any rules that apply in your location.